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How SPECTRAFORCE Strengthened Executive Hiring for Complex, Confidential Roles for a Leading Latin American Enterprise 

  • 10 Min Read

120

Candidates Hired

86

Conversions to Full-time Employees

30 → 150

Headcount Scale-up

Top 4

Retained Supplier

Overview

A large managed care organization launched a statewide hiring initiative to place ~400 clinical professionals across multiple regions in Florida. Each hire required strict eligibility checks — from residency in specific counties to AHCA accreditation and home-visit readiness.

To meet these mission-critical goals, SPECTRAFORCE deployed a specialized recruiting task force in partnership with the client’s MSP.

Within months, SPECTRAFORCE filled key clinical roles, scaled hiring capacity fivefold, and emerged as one of only four retained suppliers from an initial pool of thirteen, earning a Supplier Excellence Award for consistent delivery.

Challenge

The client’s large-scale program demanded agile workforce delivery under complex and evolving conditions:
  • High-volume target: ~400 hires across multiple regions.
  • Strict eligibility: Care management experience, home-visit readiness, and residency in specified counties.
  • Competitive supplier environment: 13 vendors; only 4 retained, with a first-to-submit rule applied for candidate ownership.
  • Operational volatility: Frequently changing requisitions, compressed interview timelines, and last-minute cancellations.
  • Compliance pressure: Fingerprinting, AHCA accreditation, and documentation audits.
  • Candidate experience risk: Many had resigned from previous jobs but faced uncertainty about new job confirmations.

Solution

SPECTRAFORCE implemented a dedicated delivery model built on agility, precision, and proactive candidate engagement.
    • Dedicated Recruiting Task Force Deployed a 20-member client services team exclusively for this program, ensuring continuous coverage and real-time responsiveness as requisitions shifted. They were complemented by a team of recruiters that helped coordinate and confirm candidates for same-day interviews.
    • Agile Sourcing and Resume Optimization Recruiters adopted flexible sourcing strategies to manage smaller batch requisitions (5–6 hires per cycle). Reformatted resumes into a grid view that highlighted qualifications, compliance credentials, and geographic eligibility. This innovation sped up MSP reviews and reduced rejections.
    • High-Touch Candidate Experience The client services team attended every interview, coordinated last-minute scheduling and tech checks, and ensured transparent communication during cancellations. Candidates who faced delays were successfully redeployed into later hiring waves.
    • Cross-Functional Coordination Delivery, client services, and onboarding teams worked seamlessly to navigate background checks, credentialing, and documentation. Close coordination with the MSP ensured compliance and speed at every stage.

Impact

SPECTRAFORCE’s approach delivered measurable outcomes, reinforcing its position as a trusted workforce partner.

Metric Result
Total Hires 120 candidates placed
Conversions 86 full-time employees (FTE) transitions
Interviews Managed 279 requests → 163 offers
Candidate Engagement 46 cancellations managed, redeployed
Scalability 30 → 150 headcount within months
Vendor Recognition Retained among the top 4 suppliers; Excellence Award received

Looking Ahead

The value of operational agility and human-centered recruiting in large-scale healthcare staffing cannot be overstated. Through close collaboration, innovative resume formats, and continuous candidate engagement, SPECTRAFORCE maintained delivery momentum even under shifting requirements—transforming challenges into lasting process improvements now adopted across other healthcare programs. Building on this success, SPECTRAFORCE is applying the same agile, high-touch recruiting model to support healthcare organizations nationwide. With proven expertise in scaling clinical teams, maintaining compliance, and ensuring exceptional candidate experiences, we continue to enable clients to meet workforce demands quickly and efficiently.

Looking to scale clinical hiring with precision and speed?

Contact us at sales@spectraforce.com or visit www.spectraforce.com.

© SPECTRAFORCE 2025

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SPECTRAFORCE is a certified Minority Business Enterprise (MBE) and Corporate Plus member through the National Minority Supplier Development Council (NMSDC).

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